How to replace toner in brother printer

How to replace toner in brother printer

Your Brother printer has suddenly stopped working? It’s possible that it needs a new cartridge. We’re here for you to help guide you through replacing the toner cartridge in your Brother printer. In case you think you can’t do it yourself, please get in touch with the Brother printers support team.

What is Brother Toner?

Brother toner cartridges represent engineering at its finest for the printing industry, featuring an elegant design that sets them apart from similar cartridges such as HP. Brother cartridges differ significantly in that they combine toner and drum into one unit compared to HP cartridges which combine these functions separately – to increase efficiency and effectiveness in the printing process. For Brother printer troubleshooting, you can take the online printer help.

1. Modular Design

Brother printers feature an innovative modular feature by offering toner cartridges and drum units separately, simplifying maintenance costs while saving on expenses as users only have to replace one cartridge at a time when the toner is low or exhausted. Furthermore, refilling toner without replacing an entire drum unit simplifies maintenance considerably and costs under control.

2. Improved Print Quality

Brother printers maximize print quality and consistency by separating the toner cartridge and drum. The drum unit that transfers toner to the paper remains intact. Users can therefore expect consistent print quality over the lifetime of the drum unit. This will minimize variations and ensure the desired clarity and accuracy.

3. Cost-Efficiency

The design philosophy of Brother prioritizes sustainability and cost-efficiency. Brother allows users to maximize their use of the drum unit and toner cartridges. Instead of discarding a Drum Unit prematurely because the toner has run out, users can use it until its performance diminishes, optimizing resource usage and reducing environmental impact.

4. Maintenance Considerations

Drum units should be replaced at least every two to three toner changes to maintain print quality standards. This additional maintenance may seem cumbersome but it will ultimately prolong the printer’s lifespan and maintain print quality. Users can reduce the risk of print defects, such as streaks and smudges by adhering strictly to recommended maintenance intervals. This will ensure that their Brother printers perform consistently.

How to Replace Toner Step by Step: A Guide Detailed

Toner replacement is a process that requires several steps. We’ll go through each step to make the transition seamless.

Step 1: Accessing the Front Panel

The first step in replacing the toner is to access the front panel on your Brother printer. The front access panel can be located at the top or in the front. The access panel is usually distinguished by a slightly recessed design.

After locating the release mechanism, gently press the button to unlock the access panel. The mechanism can take many forms, from a button or latch to a sliding door. Avoid using excessive force as it could damage the panel and its components.

After successfully opening the front panel, turn your attention to the interior. You will find the main component of the printer, the toner cartridge, attached to the drum unit. The cartridge can be identified by the distinctive green handle. This serves as a visual indication of the printer’s interior landscape.

Familiarize yourself with where the toner cartridge is located within the drum assembly. Ensure you have enough lighting to see the next steps in the toner replacement procedure.

To access the front panel on your Brother printer, you must be methodical and precise. You can set the stage for improved printing performance by carefully navigating this first step.

Step 2: Remove the Drum Assembly Unit

After removing the front panel and seeing the toner cartridge remove the drum assembly. To ensure safe and smooth handling, this process requires precision and delicacy. This is the most important step in the replacement of toner.

1. Prepare for extraction

Take a moment before proceeding to check the position and orientation of the Drum Assembly Unit within the Printer. Identify any locking mechanisms or rails which may affect the extraction process. To avoid electrical hazards or mishaps, turn off and unplug the printer.

2. The handle should be gently lifted

Attention: The green handle attached to the drum assembly is the main point of contact when extracting. Grab the handle with a firm but gentle grip and raise it in a smooth and controlled motion. Avoid applying excessive force to avoid damaging the handle and associated components.

3. Smooth Extraction Motion

While lifting the handle, apply a slight pressure outward to disengage from the housing of the drum assembly within the printer. Avoid any sudden or jarring movements that could cause damage or misalignment. Continue to move the unit outwards once it has been removed from the enclosure.

4. It can be laid on any flat surface

After successfully removing the drum assembly, transfer it carefully to a flat surface. Select a level and stable area to ensure stability and access during the next steps of toner replacement. Avoid placing the unit on uneven or unstable surfaces to reduce the risk of damage or misalignment.

5. Ensuring Convenient Access

Position the drum assembly on a flat surface to make it easier to access its components. It should be oriented in such a way as to allow for unobstructed maneuverability and visibility so that you can continue with confidence to the next steps of the toner replacement. Note any markings or features on the unit which may help with alignment and reinstallation.

Step 3: Remove the Empty Cartridge

Attention to detail is paramount as we proceed with the Brother toner replacement. This step is crucial as we remove the toner cartridge safely and efficiently to prepare for its replacement.

When you locate the drum assembly within your printer, look at the sides. You’ll find the green retainer clip crucial in holding the toner cartridge. These clips are designed to be user-friendly and serve as a gateway for easy toner cartridge removal.

Apply gentle pressure to the green retainer clips strategically located on either side of the drum assembly unit. Use your fingers and a controlled force to press the clips out of their locked position. This triggers the release mechanisms, which allows the cartridge to easily detach itself from the drum assembly.

Avoid excessive force and abrupt movements during this step. These could damage the delicate parts of the drum assembly. Keep a steady eye and a steady grip to ensure a seamless and smooth transition when you remove the empty cartridge.

Take a moment to admire the engineering behind this mechanism as the green retainer clip releases the cartridge. The Brother printers place a high priority on user comfort and accessibility. This is evident in the design of the cartridge retention system.

After releasing the toner cartridge from its moorings and removing it from the drum unit assembly, remove the toner cartridge gently, taking care not to jostle or handle the toner in an unnecessarily rough manner. Place the empty cartridge in a designated area and prepare to replace it.

Read More: How to install Brother printer driver

Step 4: Unpacking a New Cartridge

It is important to pay attention to every detail when unpacking your toner cartridge. How to integrate your Brother printer with your new toner cartridge:

Prepare your Workspace

Be sure to create a workspace that is free of clutter and conducive to focus and precision before you begin the unpacking. To ensure a smooth unpacking process, remove any obstacles and make sure there is adequate lighting.

Set aside the empty cartridge

Start by carefully removing your depleted cartridge from the drum unit and placing it in a designated place. Avoid spills or contact with sensitive components of the printer as there may be residual toner in the cartridge.

Check the new toner cartridge

Remove the new toner from its packaging. Handle it delicately and with attention to detail. Visually inspect the cartridge before proceeding to ensure it has not been damaged or is free of visible defects.

Remove protective coverings

Remove all seals and protective covers from the exterior of the toner cartridge. These covers protect the cartridge from dust, debris, and other environmental contaminants while it is in transit or storage.

Handle with care

When removing protective covers, be careful not to apply excessive pressure or force to the cartridge’s fragile components. Peel away each protective covering gently, making sure that there are no adhesive residues or residues on the cartridge surface.

Recycle packaging responsibly

After removing all protective covers, responsibly dispose of packaging materials. Recycle or repurpose packaging components to reduce waste and contribute to sustainability.

Step 5: Prepare the New Cartridge

To ensure compatibility and optimal performance, you must prepare meticulously before switching to a new cartridge. Start by inspecting the toner cartridge carefully, paying special attention to any protective covers or seals. These precautions are essential for maintaining toner integrity while storing and transporting, preventing contamination or leakage.

Find the orange plastic strip that surrounds the outer edge. This is a visual indication of the cartridge’s pristine condition. Peel away the orange strip with steady hands. Make sure it’s completely removed so that there are no obstacles to cartridge insertion. This seemingly small but crucial step facilitates seamless compatibility for your printer and also signals the beginning of a new printing cycle, characterized by vibrant colors and impeccable clarity.

Step 6: Distribute Toner Evenly

While holding the new toner in your hands, ready to place it in its designated home within the drum assembly, engage in an essential ritual that is simple but effective: a gentle shake. Redistribute toner in the cartridge with a gentle back-and-forth motion. This will ensure uniform distribution and good print quality.

This seemingly insignificant act prevents toner stratification and clumping, which can affect print quality and cause streaks and blotches. You can achieve flawless printing with crisp lines and sharp contrasts by infusing the toner with harmony.

Step 7: Installing the New Cartridge

Install the toner cartridge into the drum assembly. Align the cartridge in the slot of the drum assembly unit. Insert it securely and firmly until you hear a distinctive click.

This confirmation indicates that the toner cartridge has been successfully integrated into the designated housing. This ensures stability and functionality throughout the printing process. As you complete this crucial step, be patient and precise. Proper cartridge installation is the basis for uninterrupted printing.

Step 8: Prepare the Drum Unit

Attention should be paid to the drum unit. This is a crucial component that facilitates the transfer of toner to the printing surface. For optimal performance and durability, perform a quick but essential maintenance procedure. This involves activating the green corona button.

The corona tab can be slid back and forth three times on the drum unit to clean the photosensitive head. This preventative measure eliminates any remaining toner or debris to ensure pristine print quality and reduces the risk of defects or imperfections.

Step 9: Reinstall the drum assembly

Reassemble the assembly in the printer. Once the toner cartridge is securely nested within the drum assembly and the drum unit has been primed, you can reintegrate it into the designated location. Move the assembly into the printer’s cavity by carefully guiding it on the designated tracks. Once it is in place, it can be re-integrated.

Pay attention to any resistance and misalignment. Correct any discrepancies for a smooth insertion of the drum assembly. When the drum assembly is seated correctly, apply gentle pressure for a snug fit. You will hear a satisfying click as components align harmoniously.

Step 10: Concluding the Process

The toner replacement is complete once the drum unit has been primed and the assembly is firmly inserted back into the printer. Seal the front panel of your Brother Printer with a firm but gentle motion. This signifies the completion of your work and the return of printing.

Take a moment and appreciate your accomplishments as the panel closes. You will be able to print with renewed power. After the toner is replaced, your Brother printer will deliver unmatched performance and impeccable print quality. If your printer not sounding well, go for online printer help support instantly.

Monitor Toner Levels – When to Replace?

In the complex world of printing it is essential to be vigilant about toner levels. Brother printers are equipped with a mechanism that monitors the toner level and alerts you immediately when supplies run low. This alert is often displayed as a prominent “Warning Low Toner” warning on the printer’s interface. It serves as a proactive beacon to signal the need for immediate action.

This warning message, while initially appearing as an inconvenience, has profound implications for the printing operation. You can indeed override the warning to continue printing, but it is important to know what this means. Your printer’s quality may gradually decrease as it continues to print with low levels of toner.

A document that was once vibrant and crisp may now show signs of faintness or streaking. These signs are a warning that toner needs to be replaced urgently. By ignoring these signs, you not only risk damaging the integrity of printed materials but also incurring costly reprints or downtime.

While it might be tempting to squeeze every last drop of ink from your cartridge, you should prioritize the print quality and reliability when replacing toner cartridges as soon as they are depleted. You will protect the integrity of the printed material, increase productivity, and maintain the reputation of the business or individual endeavors.

How to Choose the Right Toner

Toner cartridges are a maze of confusion and complexity. Within the access panel of your Brother printer, you will find a guide: a sticker that details the toner cartridge compatible with your printer model.

This resource is your compass. It will guide you through the maze that is toner cartridges and help you find the right one for your printer. Two cartridges stand out as the most popular options for Brother monochrome printers. These are the TN730 & TN760.

These cartridges are renowned for their compatibility and performance. They also offer a cost-effective solution. This has earned them the status of trusted friends among sophisticated users. Before you begin your toner purchase journey, it is important to consider factors like print volume, frequency, and budget.

Selecting a cartridge that is tailored to your needs and preferences will not only provide seamless compatibility, but you can also get the most out of your Brother printer. To conclude, the journey of replacing toner is filled with many considerations and options.


It’s not a simple task to replace the toner cartridge in your Brother printer. This is a vital step for maintaining print quality. Follow these steps to ensure your printer delivers crisp, clear printouts without interruption. Listen to your printer’s call, get a new cartridge, and start printing again. Also, if you face any problem with the Brother printer firmware or anything, you can reach out to the Brother printer helpline for help.

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Author – Franklin

Franklin is a seasoned content writer with 10 years experience in technology and business content across multiple formats. He leverages his skills in crafting curated content on the printer issues and solution. In his personal time, He enjoys reading article and being up-to-date on trends in technology and business ecosystem.