How to Print on an HP printer from a Computer ?

how to print on hp printer from computer

Regardless of the device type, most users need to transfer their printer prints to an HP Printer. In this guide, you’ll learn how to set up your HP Printer and troubleshoot common issues before printing.

Although the HP printer print is renowned for its reliability and ease of use, proper setup is crucial to achieve optimal results.

This guide will take you step-by-step through printing directly from your computer using wireless or wired connections with drivers and software installation as needed – follow it to print documents while solving any potential issues that arise.

Step 1: Unboxing and Assembly of Your Printer

Take the printer out of its box. Eliminate any extras, including power cords and manuals along with ink cartridges. Follow these guidelines.

  • Place the printer onto a firm, level surface.
  • The user guide provides instructions on how to install the cartridges.
  • adjust the paper in the guide to fit the input tray.
  • Connecting the printer to an outlet and pressing the power button will activate it.

Your printer is set up to be ready for use after initial setup. For more help, an online printer support team can help.

Step 2: Connecting your printer to the computer

USB Connection

USB connections are commonly the simplest method. They connect your computer and printer directly.


Connect your printer to your computer using the USB cable in Windows.

All necessary drivers must be identified and installed by Windows. Otherwise, go to Settings > Devices> Printers & Scanner’S find add printer or scanner.


Connect your printer to your Mac using a USB cable. Input the printer and switch on System Preferences, Printers & Scanning on Mac. Select your HP printer by pressing the + button.

Wireless Connection

Wireless connections offer greater flexibility as they allow multiple devices to be connected without physically being connected.

  • Windows:
    1. Select your Wi-Fi network from the Wireless Setup menu on your printer. Enter the network password.
    2. Go to Settings > Devices, Printers, and Scanners. Then click on Add a printer.
    3. Follow the instructions on the screen to select your HP printer.
  • Mac:
    1. Select your Wi-Fi network from the Wireless Setup menu on your printer. Enter the network password.
    2. Select Printers & Scanning in System Preferences on Mac. Select the HP printer you want to add by pressing the + button.

Step 3: Installing printer drivers and software

The printer will function optimally if you install the right drivers and software.

  • Windows:
    1. The HP Support website offers the latest driver options for your printer.
    2. Install the file as directed.
  • Mac:
    1. Download the latest driver for your printer from the HP Support website.
    2. Follow the instructions to install the file.

This is a crucial step to ensure compatibility and gain access to all features.

Step 4: Printing the Document

You can print as soon as your printer has been set up.

  1. Open the document:
    • Obtain the document you intend to print using the appropriate software, e. g. Adobe Acrobat or Microsoft Word.
  2. You can print the menu:
    • Windows: Press Ctrl + Print or File > Print.
    • Click File > Print or press Command + P.
  3. Select Your Printer
    • Select your HP printer in the Print dialog box.
  4. Configure Printing Settings
    • Select the desired number of copies, page range, and orientation.
  5. Print:
    • To print, click the Print button.

Step 5: Manage Print Jobs

You may have to manage your print jobs, particularly if they are stuck in the queue.

  • Windows
    1. Open the print queue by clicking on the printer icon in the system tray.
    2. You can cancel or restart printing jobs as necessary.
  • Mac
    1. Select System Preferences and then Printers & Scanning.
    2. Click on Open Print Queue and select your printer to manage print jobs.

Step 6: Troubleshooting common issues

No Printer Found

  • Solution
    • Make sure the printer is on and connected to your computer’s network.
    • Restart both your printer and computer.
    • Install the printer driver if needed to fix the problem, the HP printer not printing.

Print Jobs Stuck in Queue

  • Solution
    • Open the print queue, and cancel all documents to fix the HP printer problem .
    • Try printing again after restarting the printer.

Poor Print Quality

  • Solution
    • Replace ink or toner if necessary.
    • Use the maintenance menu to run a cleaning cycle for the print head.
    • Use the right paper type and printing settings.

Wireless Connection Issues

  • Solution
    • To improve the signal, move the printer closer to the router.
    • Connect the printer wirelessly using the printer’s wireless configuration menu.
    • Restart your router.

Step 7: Regular Maintenance

Regular maintenance will extend the life and prevent many problems.

  • Cleaning the printer
    • Clean the exterior and interior of your printer periodically to remove dust.
  • Update Drivers
    • Check the HP Support website frequently to keep your printer drivers updated.
  • Monitor Ink Levels
    • To avoid running out of ink or toner during important print jobs check and replace cartridges regularly.

The conclusion of the article is

You can start printing from your computer to an HP Printer by following these simple steps. The printer can be unpacked and assembled, linked to your device, installed required drivers, and managed print orders efficiently. 

Keeping up with your printer and regular troubleshooting can lead to optimal performance. With this guide, you can start printing with confidence whether wireless or via a USB connection. In case of any issues, contact the HP printer support team.

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Author – Franklin

Franklin is a seasoned content writer with 10 years experience in technology and business content across multiple formats. He leverages his skills in crafting curated content on the printer issues and solution. In his personal time, He enjoys reading article and being up-to-date on trends in technology and business ecosystem.